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DATA PRIVACY POLICY

1. GENERAL INFORMATION

This Privacy and Cookie Policy was implemented in accordance with the obligations stipulated by the Marco Civil da Internet (MCI), Law No. 12.965, of April 23, 2014, and by the General Law for the Protection of Personal Data (LGPD), Law No. 13.709, of August 14, 2018, as well as other laws and regulations applicable to the Processing of Users’ Personal Data and Applicable Data Protection Legislation

2. OBJECTIVES

This Privacy and Cookie Policy was implemented in accordance with the obligations stipulated by the Marco Civil da Internet (MCI), Law No. 12.965, of April 23, 2014, and by the General Law for the Protection of Personal Data (LGPD), Law No. 13.709, of August 14, 2019, as well as other laws and regulations applicable to the Processing of Users’ Personal Data and Applicable Data Protection Legislation

3. REGULATORY REFERENCE

  • General Personal Data Protection Law (Law No. 13.709/2018);
  • Access to Information Law (Law No. 12,527/2011);
  • Civil Law of the Internet (Law No. 12965 of 04/23/2014);

4. SCOPE​

  • The LGPD applies to the processing of personal data of data subjects that takes place in Brazil, even if the organization is located outside Brazil, but provides services to Brazilian citizens, the organization will be subject to this legislation.

5. DEFINITIONS

  • Data holder: all individuals who will use or visit the Site(s) and/or will benefit from the services offered by Polimold, over 18 (eighteen) years of age or emancipated and fully capable of practicing civil life acts or the absolutely or relatively incapable duly represented or assisted;
  • Data controller: It is the person who is competent to make decisions regarding the processing of personal data. This person can be natural or legal, of public or private law;
  • Data operator: It is the natural or legal person, under public or private law, who processes personal data on behalf of the controller. Treatment agents are both the controller and the operator;
  • In charge (Data Protection Officer -DPO): Person appointed to act as a communication channel between Polimold, the data subjects and the National Data Protection Authority (ANPD);
  • National Data Protection Authority (ANPD): Public administration body responsible for overseeing, implementing and monitoring compliance with the LGPD;
  • Personal data: information related to the identified or identifiable natural person;
  • Sensitive personal data : personal data on racial or ethnic origin, religious conviction, political opinion, affiliation to a union or organization of a religious, philosophical or political nature, relating to health or sexual life, genetic or biometric data, when linked to a person Natural”;
  • Consent:  free, unambiguous and informed authorization (in addition to specific and highlighted for sensitive personal data) given by the holder of the personal data for Polimold to  process their personal data for a previously described purpose, in which the necessary legal basis for the act requires express authorization from the holder;
  • Processing of personal data: It is any operation carried out with personal data. For example: collection, production, reception, classification, use, access, reproduction, transmission, distribution, processing, archiving, storage, elimination, evaluation, information control, communication, transfer, dissemination or extraction.

6. collections and PERSONAL INFORMATION USES

Polimold collects information provided by the holder, when he performs the registration and/or filling out forms offered by Polimold, including on the websites and/or applications operated by it. Certain Personal Data requested will be kept confidential and will only be used for the purpose that motivated the registration, according to the Table of Purposes below.

The holder is informed of the need for his voluntary consent through his agreement with the terms of our contracts and policies contained on the website and/or provided in physical form by the organization.

Table of Purposes

Website tabGoalRequired data
ContactCollect information so that Polimold can keep in touch about products and services offered.The user needs to fill in the name, email, phone, company, city and message fields.
BudgetProviding a channel for contacting the prices of services and products offered.The user needs to fill in the name, email, phone, product, company, state, city and message fields.
Outlet PolimoldProviding a channel for contacting the prices of services and products offered.The user needs to fill in the fields: company, name, email.
data officerProviding a channel for contacting the holders of personal data.Providing a channel for contacting the holders of personal data.

7. PERSONAL DATA SHARING

Polimold may share the Personal Data collected with third parties, in the following situations and within the limits required and authorized by law:
  1. With companies and individuals contracted to perform certain activities and services on behalf of Polimold;
  2. With suppliers and partners to carry out the services contracted with Polimold (such as information technology providers, Marketing services, printing, among others);
  3. For administrative purposes such as: research, planning, service development, security and risk management.
  4. When necessary as a result of a legal or regulatory obligation, determination of a competent authority, or judicial/administrative decision.
In the event of sharing personal data with third parties, all subjects mentioned in items a , b , c and d , mentioned above, will be required, when conducting processing activities on the shared personal data, to do so consistently and in accordance with the purposes for which they were collected (or to which the holder previously consented) and as determined by this Privacy Notice, other Polimold privacy policies and guidelines, and all applicable privacy laws and regulations and applicable data protection.

8. PERSONAL SAFETY INFORMATION

All Personal Data are stored in Polimold’s systems or in databases maintained “in the cloud” ( cloud ) by the specialized service providers hired by Polimold, which take the same care with security and comply with the requirements brought by the LGPD and other applicable legal or regulatory standards.

Polimold and its suppliers use several security procedures to protect the confidentiality, integrity and availability of your personal data, preventing the occurrence of possible damages due to the treatment of this data, among which the following may be mentioned: access control, network monitoring , event analysis, antivirus, backup and firewall.

9. LEGAL PURPOSES FOR TREATMENT

Polimold only conducts its treatment activities when necessary to comply with contractual obligations entered into (such as providing its services to its customers, to defend itself from legal demands or administrative procedures, to fulfill any legal or regulatory obligation that is required of it, to satisfy legitimate interests (in these cases no sensitive personal data is involved in the processing activity).

For cases where consent is identified as the legal basis that authorizes the intended data processing activity, these will be obtained in an appropriate manner (free, unambiguous and informed, and additionally, specifically and highlighted for sensitive personal data) and the evidence that proves its concession will be duly documented and filed by the organization.

We guarantee that you have the possibility to revoke your consent in an easy and accessible way, as described in our Privacy Policy.

10. PERSONAL DATA STORAGE

The information collected by Polimold will be automatically deleted from its systems when they are no longer useful for the purposes for which they were collected or when the holder requests the deletion of their personal data (if there is no other legal basis that justifies the maintenance of the storage of the respective data, such as when a law or regulation requires Polimold or when we need this information to defend ourselves against any legal or administrative proceeding).

Without prejudice, the information may be kept for the fulfillment of a legal or regulatory obligation, and/or exclusive use of Polimold in a pseudo-anonymized manner.

11. LEGAL REASONS FOR YOUR DATA DISCLOSURE

Polimold may disclose personal data, to the extent necessary or appropriate, to government agencies, consultants and other third parties for the purpose of complying with applicable law, with a court order or subpoena, or if Polimold comes to believe that good faith that such action is necessary to:
  1. Comply with legislation that requires such disclosure;
  2. Investigate, deter or take action related to suspected or actual illegal activities or to cooperate with public bodies or to protect national security;
  3. Execution of your contracts;
  4. Investigate and defend against any claims or allegations of third parties;
  5. Exercise or protect the rights, property and safety of Polimold and its related companies;
  6. Protect the rights and personal safety of its employees, owners or the public;
  7. In case of sale, purchase, merger, reorganization, liquidation or dissolution of the company.

12. RIGHTS OF HOLDERS

LGPD grants individuals rights with respect to their personal data. In this way, we seek to ensure transparency and access controls in order to allow holders to benefit from the aforementioned rights. The rights granted to the holders of personal data, without prejudice to the limitations provided for in the applicable legislation, are as follows:
  1. Right of access: the right to be informed and request access to personal data processed by the organization;
  2. Right of rectification: the right to request that we change or update your personal data when it is incorrect or incomplete;
  3. Right of removal: the right to request the removal of your personal data, where applicable;
  4. Right of restriction: the right to request that we cease, temporarily or permanently, to process all or some of your personal data, where applicable;
  5. Right to object : the right, at any time, to object to the processing of your personal data; the right to object to the manipulation of your personal data for purposes of direct marketing or relationship actions;
  6. Right to data portability: the right to request a copy of your personal data in electronic format and the right to transmit such personal data for use in the service of third parties;
Right not to submit to automated decisions: the right not to submit to decisions taken solely in an automated manner, including with regard to profiling, if the decision has a legal effect on you or has an equally significant effect on your interests , rights and freedoms

13. COOKIES POLICY

13.1. COOKIES POLICY

Cookies are small files that we transfer to your browser (where the virtual address is placed to access pages on the internet), or device (such as mobile phone or tablet) that allow us to recognize your browser and/or device, and know how to and when Polimold websites, products and services are used. They can be useful, for example, to adapt the size of the site to your screen, thus ensuring a better view, in addition to better understanding your preferences and offering you a more efficient service

13.2. WHY WE USE COOKIES?

Polimold uses cookies for the following reasons:

  • Authentication: We use cookies and similar technologies to recognize you when you access our services. These technologies help us to display the correct information and customize your experience to your settings, making it easier for you to access and your browsing experience.
  • Social Network Plugins: We use cookies and similar technologies to enable plugins for certain social networks when you choose to access our products and services through those networks.

13.3. COOKIES WHICH ARE USED IN SITE POLIMOLD?

Below you will find the types of cookies we use on our platforms, with their respective purposes.

  • Essential Cookies: These are essential to allow the user to move around our website and provide access to exclusive features for customers. These cookies do not collect information about you, which could be used for marketing purposes. Please note that this category of cookies cannot be disabled.

14. POLICY REVIEWS

This document is valid for an indefinite period and will be revised every twelve months from the date of its publication, and may be changed at any time and at any discretion, but the changes will be posted visibly on the website.

When material changes are made to this Policy, you will be notified accordingly, as appropriate, for example by displaying a notice on the Polimold website

15. CONTACT

In case of doubts regarding how we work with your data, Polimold has defined the e-mail  [email protected] as a contact channel, through which you can contact the Data Protection Officer (DPO) team. Please feel free to ask any questions you may have about this Privacy Statement, the rights you have as a holder and/or the way in which we collect and conduct other processing activities carried out with your data.